Register for NHSMUN 2026
The following information will provide you with the details and guidelines necessary to initiate a registration request for NHSMUN 2026. Please carefully read the entirety of this page prior to taking any action. If you have any questions, please contact nhsmun@imuna.org.
Policies & Procedures
Registration for NHSMUN 2026 consists of the following steps:
1. Submit a registration request via our online form. This will include your group size, country/committee preferences, and other related details.
2. Receive an invoice. After your registration request has been reviewed, you will receive an invoice that corresponds to your group size and preferred method of payment.
3. Pay conference fees. In order to confirm your registration, full payment of the invoice is required.
4. Receive confirmation of your acceptance to NHSMUN 2026, as well as next steps in the process.
Note: submitting a registration request does not guarantee acceptance to NHSMUN 2026. Rather, all of the above steps must be completed in order for your registration to be confirmed.
Registration Timeline: Registration will remain open until the conference reaches capacity. Registration requests are accepted on a first-come, first-served basis. We encourage schools to complete the above (4) steps as early as possible in order to secure seats. Once the conference fills to capacity, we will no longer be able to accept new registrants and all applications will be added to the wait list.
Delegation Size & Student Ages: NHSMUN 2026 accepts delegations of up to 50 students of secondary school age (most often, ages 13-18).
Payment Process
Once your registration request is reviewed, you will receive an invoice that corresponds to your number of requested seats. During each registration window, NHSMUN must receive payment by the final date in order to confirm the seats in question. For example, during the early registration period, NHSMUN must receive payment by August 31 in order for the registration to be confirmed. Please visit our conference fees page for additional information.
Early Registration: May 19, 2025 – August 31, 2025
Regular Registration: September 1, 2025 – October 31, 2025
Late Registration: Begins November 1, 2025
Note: We understand that school districts often have cumbersome payment processes. Please contact us to discuss any extenuating circumstances that may occur. If you miss a payment deadline, we will contact you promptly. If we do not hear from you within 5 business days, we reserve the right to cancel your registration and move your seats to our waiting list, in order to accommodate other schools.
Refund Policy
NHSMUN’s conference fees are non-refundable after January 1. For changes or cancellations made between November 15 and January 1, a 50% refund will be processed. For changes or cancellations made prior to November 15, a 100% refund of all conference fees will be processed. Please note that these refund policies apply regardless of inclement weather, visa issuance, or other external factors. Note that all credit card fees are non-refundable, as these are retained in full by the credit card processor. Please be sure to communicate any changes in your delegation to nhsmun@imuna.org as early as possible to ensure that the pertinent refunds can be processed. Regrettably, we cannot make exceptions to the refund policy as it is tied to non-refundable payments that NHSMUN must make to its vendors.
Registration Instructions
To submit a registration request, please follow these steps:
1. CLICK HERE to navigate to the NHSMUN 2026 registration form. Complete all indicated fields, following the instructions for each prompt.
2. Once you have completed all fields, click on the “Submit” button at the end. If your submission is successful, you will receive an automated confirmation message. If it is not successful, you will receive an alert showing any errors that need to be fixed prior to submitting.
3. Once your request has been reviewed, the NHSMUN team will contact you to outline the next steps. Please remember that submitting a registration request does not guarantee acceptance to NHSMUN 2026. Rather, all (4) steps outlined at the top of this page must be completed in order to be accepted to NHSMUN 2026 (submit registration request, receive invoice, pay fees, receive confirmation of acceptance).
Frequently Asked Questions
Can I change my group size after I submit my registration? Yes, you may change your group size after you register. Nearly all groups fluctuate in size, often for many weeks after their registrations. You may change your size by clicking on the link in the email you receive after submitting your registration request. Alternatively, you may email the NHSMUN registration team directly. Your invoice will be automatically adjusted once your request has been reviewed and approved.
Can I choose which conference session (March 13-16, 2026 or March 18-21, 2026) I want to attend? When you fill out the registration form, you will be asked to share your session preference. Please choose your preferred conference session, noting that the programming for both sessions is the same. If you do not have a preference, we will assign you to whichever of the two conference sessions allows for the assignment of your higher-ranked preference of country or countries.
When will I be able to make hotel reservations? Rooms have been set aside for NHSMUN attendees. With the exception of schools located in New York City, all schools are required to stay at the NY Hilton Midtown. A fee is assessed for schools unable to comply with this requirement. Starting in October, you will be able to reserve your rooms through a dedicated reservations representative. An email will be sent to all registered groups with instructions for how to book rooms. Please do not attempt to make reservations until you receive these instructions, as they must be processed through the dedicated group manager. Note that hotel reservations are processed on a first-come, first-served basis. Please make your reservations as soon as possible after the window begins in October. If the NHSMUN block is sold out before you make your reservations, the discounted rate will no longer be available to you. During your registration submission, you will be asked to specify your intended dates of stay. This does NOT reserve any hotel rooms for you. You must follow the separate instructions, released in October, to reserve your hotel rooms.
How do I know if my registration submission was accepted? You will receive an automated email message upon submitting your registration request. This is how you will know that your request was received. Within 1-2 business days of receiving your submission, the NHSMUN team will contact you by email to provide instructions on the subsequent steps. If you are not contacted within 1-2 business days of submitting your registration request, please contact us at nhsmun@imuna.org. Please note that if you submit a registration request after the conference has filled to capacity, you will be added to the wait list.
Who can I contact to discuss an accessibility or separate accommodation that my group requires? Please contact us at nhsmun@imuna.org to discuss your group’s needs. We will do everything we can to accommodate you.